Below you'll find a list of common FAQs. As always, if you have additional questions, please don't hesitate to contact us. We have a friendly team waiting to help.
General Venue Questions
Q: What is the max capacity of The Wilds?
A: The venue offers a max capacity of 200, with a 3000 square foot seating area indoors and a 2000 square foot concrete patio outdoors.
Q: How long will we have access to the venue for weddings?
A: We want to ensure you don't feel rushed on your special day at The Wilds, so your wedding rental period will be 11am-11pm, regardless of the day of the week!
Q: Will there be on-site staff to assist us the day of our wedding?
A: Yes, we will have one or more venue staff members at the venue for the entire duration of your rental. We will be present to help in any way possible (be an extra set of hands decorating, drive you around the farm on our golf cart to take wedding pictures, answer questions from your vendors and direct them as necessary, etc.) Our team's goal is to do everything possible to help your day go smoothly and to ensure your day is as stress-free as possible!
Q: Is The Wilds wedding venue pet-friendly?
A: We understand and appreciate that animals are extensions of our families, so we are happy to welcome your pet to the farm. We just ask that clients let us know in advance what animals will be on the property, and that clients ensure animals are kept on a leash and remain outdoors (with the exception of service animals).
Q: Are there overnight accommodations nearby?
A: Yes! We are conveniently located only 10 minutes from Nashville, IN (aka Brown County, IN) where you'll find several cabin rentals, bed and breakfasts, and hotels. And we are only 15 minutes from downtown Bloomington, IN where you'll find several major hotel chains, boutique hotels, home rentals and condo rentals.
Q: If we plan to have only our ceremony or only our reception at The Wilds, does your fee change?
A: Because we only host one event per day, our fee structure remains the same whether you hold your wedding ceremony, wedding reception, or both onsite.
Q: Will there be another wedding the same day?
A: At The Wilds we only host one wedding each day to ensure that each couple's event receives the full attention it deserves.
Q: What do we need to know about parking and transportation?
A: While there is plenty of on-site parking for any size wedding, we highly recommend utilizing private shuttle services if your guests will be consuming alcoholic beverages. It's important to note that full size buses (e.g. school buses or tour buses) are not permitted at The Wilds due to driveway restrictions. A 35 foot shuttle bus (which typically holds ~40 passengers) is the maximum size permitted. Also, Uber and Lyft will often bring guests to The Wilds, but have rarely serviced The Wilds for pick-up. It's important to let your guests know not to count on these services.
Q: Does The Wilds have a parking lot?
A: The Wilds has a professionally lit parking lot with over 100 spaces and a paved handicap accessible parking area with 4 spaces directly outside of the wedding venue.
Q: Can vehicles be left overnight?
A: Vehicles can be left on the property overnight as long as they are retrieved by 10:00am the following day. We want you and your guests to have fun and be safe!
Q: Will someone oversee the fireplace and firepit?
A: The venue offers both a fireplace and a firepit! String lights and a stone, double-sided gas fireplace highlight the patio, while an outdoor wood-burning fire pit with bench seating provides an additional cozy seating area. We will gladly turn on the fireplace to provide a cozy atmosphere, and keep wood on the firepit throughout the evening. There are absolutely no additional fees for using the fireplace or firepit!
Q: Do we need to schedule a tour or can we just stop by?
A: We kindly request that all tours are by appointment only. You can conveniently schedule your tour right online by CLICKING HERE.
Q: Are we required to take a tour before booking?
A: Prior to booking a date, we hope you are able to tour The Wilds in-person. You can schedule a tour (or a Facetime tour if you live out of the area) on THIS PAGE, but an in-person tour is not required prior to booking a date.
Q: How do we secure a date?
A: We require a signed online Facilities Use Agreement and a Date Deposit, which is 1/3 of the total, to secure your date. To generate your Use Agreement, please email us at email@example.com with the date you are interested in booking. Whomever requests to start the Use Agreement process by email first for a specific date will be first in line.
Q: When are payments due and do you accept payment plans?
A: Payments are broken into three equal payments. The first Balance Payment is due when reserving your date, along with the Use Agreement. The second Balance Payment is due 9 months prior to your event, and the third Balance Payment is due 3 months prior to your event. You are welcome to send smaller, partial payments of any amount prior to the specified due date, so in effect creating your own payment plan on your own schedule. Full payment is due by the specified due date.
Q: What forms of payment does The Wilds accept?
A: While our preferred form of payment is check, we are happy to accept credit cards as well.
Q: Is there a day-of liability insurance requirement?
A: You'll find this requirement to be quite common amongst wedding venues, and here's why. When you sign a venue agreement, you are assuming liability for yourselves, your guests and for the venue for your rental period. This type of policy can help protect you from financial loss in case you're found responsible for property damage or injuries that occur during the event. We suggest budgeting $125-$175 for your policy, but welcome you to get an automatic, quick quote from wedsafe.com.
food & beverage Questions
Q: Do you have exclusive caterers?
A: Yes! The Wilds is proud to work exclusively with a wide variety of highly-acclaimed catering companies. Having dedicated caterers allows The Wilds to ensure the quality and service you and your guests receive will exceed all standards. All catering service options are booked and purchased directly through one of our exclusive caterers. While we strongly discourage it, you may hire an outside caterer; There is an additional fee of $800 for hiring caterers outside of the exclusive list, and we require at least one training meeting at The Wilds with outside caterers 60 days before your event. This fee does not apply to any other vendor category.
Q: Is there a food and beverage, or guest count minimum?
A: Absolutely not! We want our food and beverage options to be as elegant or affordable as your budget allows, and therefore we don't have a food and beverage or guest count minimum.
Q: Are outside snacks and trays permitted?
A: Outside food and drink is permitted prior to the ceremony for breakfast or lunch, but is not allowed after the start of the event. We will gladly set up a breakfast or lunch area for you.
Q: Do you allow alcohol and can we bring our own?
A: Alcohol service is permitted in accordance with the laws and regulations of the State of Indiana. The Wilds is proud to work exclusively with Upland Brewing Co. to provide our clients with unmatched customer service for all alcoholic beverage needs. All alcohol services must be booked and purchased directly through Upland Brewing Co., as outside vendors are not permitted. All outside alcohol and self-service is strictly prohibited on the premises.
Q: Do we have to choose vendors from your preferred vendor list?
A: With the exception of the exclusive alcohol and catering service providers, your favorite outside vendors are welcome here! Please note it is required that your vendors are properly licensed and insured to work your wedding at The Wilds. Remember to ask vendors if they have proper coverage before hiring them!
Q: What does set-up entail?
A: Our staff take care of setting up all of The Wilds' farmhouse tables, indoor metal cafe chairs, outdoor chairs and other included furniture so that all of the heavy lifting is taken care of your wedding day! If you've opted to use one of our DECOR RENTAL COLLECTIONS, we will also have your table decor set-up upon your arrival!
Q: Can we add our own decorations to the wedding venue?
A: We invite all of our couples to decorate and make The Wilds their own! Any decorations that you add to the space are your (or your vendor's) responsibility to install and remove. We have a detailed outline of permissible and prohibited decor in our Facilities Use Agreement that can be summed up in three rules: Don't catch the venue on fire, don't use anything that could put people in danger, and don't use anything that could damage the venue or grounds.
Q: Can we hang draping, string lights or other decorations on the wooden beams on the ceiling?
A: The beams at The Wilds are very high and can not be reached by a ladder. For this reason, we do not allow for anything to be hung from the beams. We hope that you will find them beautiful without any extra work!
Q: Does The Wilds provide any table decor?
A: Looking for high-end table design without the investment? Does the hassle of hauling, setting-up, cleaning and packing dozens - or even hundreds - of centerpiece items have your head spinning? Or are you more concerned about what the heck you’d do with all of the inventory after your event? Not to fear, we have you covered with a wide selection of amazing table decor rental collections! Secure your design of choice and peace of mind at THE SHOP.
Q: Are sparklers permitted?
A: We love a good sparkler exit! We suggest you go with the extra long version to ensure everyone's sparklers are lit and your photographer can capture the perfect photo when you exit. It's also important all guests put the debris in the appropriate, provided receptacles.
Q: Are candles allowed?
A: Yes! Nothing sets the mood like candle light! We simply ask that the candle's flame is completely contained in a candle holder. Tapered candles and any type of hanging candles will not be allowed for safety reasons.
Q: When can our rental company drop off and pick up?
A: We often host multiple events on the weekend, and our venue is always professionally cleaned very early in the morning following each event. For this reason, it is very important that all deliveries and pickups occur during your rental period. Please advise your vendors of this policy.
Q: Can we take photos around the farm on our wedding day?
A: Sure! Just ask us and we would be happy to make recommendations or escort you around the farm on our golf cart.
Q: What does clean-up entail?
A: At the end of the night, we simply ask that you remove any personal belongings you may have brought in, such as decor, florals, or outside rental items and we do the rest! The Wilds is professionally cleaned after every event, allowing all guests to enjoy the highest standards of cleanliness and the ultimate relaxing experience. If you've opted to use one of our DECOR RENTAL COLLECTIONS, we will gladly clean and pack up these items for you! The Wilds team will handle all standard clean up and trash removal throughout and following the wedding reception.
floor plan Questions
Q: What if the weather does not allow for an outdoor ceremony?
A: At The Wilds, you have a 'Plan B' built right in! If the weather is inclement (knock on wood), there is plenty of room inside to hold your ceremony and/or reception. With sprawling windows and french doors on every wall your guests will still be able to take in the views and the great outdoors from the comfort of the great indoors! Please note that in the event of an indoor ceremony and reception, theater style chair set-up is only permitted using the available folding outdoor chairs and only if the guest count is at 100 or less. Otherwise, guests will be comfortably seated for the ceremony at their respective dinner tables. Doing so means that the venue will not have to be 'flipped' from ceremony to reception, ensuring a smooth transition and making the hard decision to bring a ceremony inside (or not) much less stressful.
Q: How do we design our floor plan?
A: We've taken the guess work out of designing your floor plan! We provide our clients with a floor plan designer to help you customize, visualize and plan out every detail of your floor plan needs. We'll even work together to design an alternate floor plan in case the weather moves your ceremony indoors. At The Wilds, no vision is too big and no detail is too small!
Q: How far in advance do you need our final headcount?
A: We require a final headcount 2 weeks before your event to allow time for us to finalize your floor plan needs. You'll want to check with your chosen caterer and Upland Brewing Co. to determine when they require a final head count.
Q: What furniture does The Wilds provide for our use?
A: We provide all of the tables and chairs for your indoor and outdoor seating needs at no additional cost! The best part is there is no need for table linens or chair covers unless you should so desire! These are not your typical rental tables and chairs. Included in your rental are up to 25 hand-crafted wooden farm tables (3’ x 8’), a wooden 'sweetheart' farm table (3' x 4'), 200 metal cafe chairs (for indoor use only) and 200 folding chairs (for outdoor seating or ceremonies). The Wilds also has a stunning, white antique credenza that is often used for wedding cakes and/or a dessert buffet, a white podium that is perfect for a guest book, a wood table with iron legs for gifts, a vintage bird cage on a stand for collecting cards, and a custom designed, 10' steel table for a buffet or appetizer station. You'll also be able to enjoy the modern, indoor bar, complete with marble, a custom steel top and custom wood and iron shelving.
Q: Are we able to host our ceremony rehearsal at The Wilds?
A: The Wilds often books Thursday, Friday, Saturday and Sunday weddings and events. For this reason, one day rentals should plan for an off-site rehearsal. You are welcome to bring anyone who would feel more comfortable understanding the venue (such as your DJ, officiant, flower girl, ring bearer, etc.) to one of our OPEN HOUSES. If you're planning a Friday wedding and would like to ensure you can book your rehearsal the day before your wedding or if you'd like some extra time to decorate the day before your wedding, please contact us to discuss the option of adding on Thursday. As an additional alternative, we are happy to provide suggestions for successful, off-site ceremony rehearsal ideas.
Q: When is the next open house?
A: Our open house events are designed for couples who have already had a private tour of The Wilds. If we have already had the chance to meet we welcome you out to one of our open house events. Open house dates and the RSVP form can be found HERE.
Q: What time do you suggest we start the ceremony?
A: We suggest starting Friday weddings at 5:00 pm, Saturday weddings between 4:00 - 5:00 pm, and Sunday weddings at 4:00 pm. Should your wedding be taking place after the time change, please contact us to discuss your timeline. We will provide sample timelines and review your timeline with you as your date draws near and details come together.
Q: Can we do our engagement photo session at The Wilds?
A: You are welcome to use The Wilds wedding venue and/or grounds for your enagement photo shoot based on availability. The added bonus is your photographer can familiarize themselves with the farm if they haven't photographed at The Wilds previously!
Q: How do I obtain a marriage license?
A: To be married in the State of Indiana, a couple must have a marriage license. To apply for a marriage license in Indiana, both you and your future spouse must appear in person at the Clerk's Office in an Indiana county where one of you resides, or for non-residents in the Indiana county where the marriage will be solemnized. The Wilds is located in Brown County (not Monroe County). A marriage license is valid for 60 days from the date it is issued, and couples may be married as early as the same day. Couples who do not marry within the 60 days must apply for a new license before marrying. You must both be present and have a valid ID to apply. The marriage license fee is $18 if one or both parties are Indiana residents and $60 for out-of-state residents. Some offices also charge an additional document fee of $2. Each copy of the Certified Marriage License (required for name change at BMV, SSN, etc.) is also $2. Most counties require these fees to be paid in cash.